Chatbots are one of the most underutilized pieces of technology out there. You can do so many things with them, yet few businesses are actually using them on a regular basis. By using a chatbot, you can reduce wasted time in the office and increase productivity among your employees. Let a computer do all the mundane stuff, so the humans can focus on the most complex tasks. Using chatbots can be as simple as talking to an artificial intelligence company to get set up and ready to go. In case you needed a few ideas, here are some of the many uses of chatbots.

1. Personal Assistant

One of the most easily recognizable ways a chatbot can help your business is through acting as a personal assistant. Most people don’t even realize that Siri, Alexa, and Google Assistant are chatbots that can organize your calendar, prepare meetings, read recipes, and much more. It’s amazing how much a personal assistant can really do for your business, as it allows people to more easily schedule meetings, ask questions relevant to work, collect performance reviews, and even send information to everyone that needs it.

2. Customer Service Chat

You probably don’t even realize that most businesses that allow you to chat a representative use Chatbots for much of that conversation. Only when the conversation becomes too complex does it actually go to a live customer service agent to resolve the issue. It is the reason why most businesses are able to have 24/7 hours for customers service now. Whenever one of those little chat boxes shows up while you are browsing a web page to try and communicate with you, you can bet that’s a chatbot.

3. Meeting scheduler

It takes 17 minutes on average to schedule a meeting between sending out invitations, checking all the calendars, etc. What if a chatbot could do that for you? The chatbot could even be responsible for collecting all the data needed for each meeting and providing it to you and everyone else at the meeting. What an amazing time saver in the office!

3. Bots with specific purposes v.s. Informational

When creating a bot, you can choose one that is purely information, similar to a personal assistant that provides you with information whenever you need it. However, you can also create bots with specific purposes in mind. It’s always better for someone to be really good at one thing instead of just being okay at everything. This same logic applies to a bot. If your goal is to make it good at everything, you may have less success in the area where you actually need it than if you focus solely on that area. For example, if you need your bot to help you prepare meals, then it would be better to focus on the ability to break down, read, and explain recipe instructions.  

4. Humanize bots

The most important thing to remember when getting a chatbot ready and preparing for your business is that while chatbots are helpful because they are computers, nobody really wants to interact with a computer. If you can make the chatbot feel like part of the team, then everyone in the office can feel comfortable with it and will be more willing to use the chatbot on a regular basis.